Office Assistant/Front Desk Admin
Job-ID: 14967; Location(s): Broomfield, CO
This is a part-time role (20 hours per week).
JOB DESCRIPTION SUMMARY
The Office Assistant/Front Desk Admin is responsible for receiving and distributing incoming/outgoing mail; answering multi-line telephone; providing callers with information; greeting visitors; performing administrative/office duties; maintaining absence/travel report; scheduling, organizing and coordinating meetings, conference calls and special events; scheduling and making travel arrangements; providing inter-departmental support; maintaining, tracking, stocking and ordering office supplies; maintaining upkeep of kitchen and conference rooms; and providing support on special projects as needed.
JOB DESCRIPTION DETAILS
- Receives and distributes all incoming/outgoing mail, including UPS and FedEx shipments; creates shipping/address labels; ensures UPS schedule and communications are maintained and updated in computer system.
- Answers multi-line telephone and directs caller to appropriate personnel/extension; transfers caller to voice mailbox when personnel is unavailable.
- Provides caller with information such as company address, directions to company location, company fax numbers, company website, and other related information as needed/requested.
- Greets visitors and has them sign in; contacts appropriate personnel to meet with visitor.
- Performs general administrative/office duties including, but not limited to, filing, photocopying, faxing, collating, completing forms, answering/returning emails and phone calls, preparing PowerPoint slides, and other correspondence as needed and/or requested.
- Maintains and communicates multi facility absence/travel report.
- Schedules, organizes and coordinates meetings, conference calls, and special events;.
- Schedules and makes arrangements for conferences, travel, hotel and rental car for candidates, customers, vendors, out of state employees, Excom, etc. as needed and/or requested.
- Maintains, tracks, stocks and orders all office supplies daily, including but not limited to: coffee, nameplates, purified water, and special orders as needed.
- Maintains cordial relationship with building management to ensure satisfactory building maintenance and services; submits maintenance work order requests and ensures follow-up and resolution.
- Responsible for the distribution and collection of office keys/badges; validates visitor passes; ensures compliance of parking lot procedures.
- Maintains/cleans kitchen areas and conference rooms.
- Provides support on special projects as needed and/or requested, including but not limited to Mini-Boot Camp, EXCOM, HR, Marketing, Accounting, Technical Marketing and Social Committee projects/events.
- May assist with expense reconciliation
- Performs other duties as required and/or assigned.
REQUIRED QUALIFICATIONS
Knowledge, Skills and Abilities
- Basic knowledge of computer programs including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Access, Internet
- Knowledge of office practices
- 10-key skills
- Excellent oral and written communication skills
- Ability to carry out basic instructions in written and verbal form
- Ability to work independently on assigned tasks as well as to accept direction on given assignments
- Ability to operate a multi-line telephone system
- Ability to multi-task
- Ability to prioritize and resolve problems
Education, Certification/License & Work Experience
- 2-3 years of related office administrative experience
Equivalent combinations of education and experience may be considered.
Total Rewards Package:
Compensation
- Base: $18.50 to $24.00 per hour, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
Application Window
- Posting date: 08/20/2024
- The application deadline for this job: 10/31/2024
Your contact person:
Lauren Stauffer
#LI-Onsite
Nearest Major Market: Denver